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Tool Comparison

Ramp vs Certify: Which Is Worth It for a 10–50 Person Team?

Which is actually built for managers running 10-50 person teams?

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TL;DR

For Small to Medium Businesses (SMBs), Ramp stands out as the more affordable option, saving managers an estimated 4+ hours/week, equivalent to $10,900/year in productivity gains.

Head-to-Head Comparison
Feature Ramp Certify
Pricing ✓ detail ✗ detail
Setup ✓ detail ✗ detail
Manager dashboard ✓ detail ✗ detail
Receipt scanning ✓ detail ✗ detail
Real-time visibility ✓ detail ✗ detail
Approval ✓ detail ✗ detail
Offline ✓ detail ✗ detail
Team size ✓ detail ✗ detail
Expense management tool comparison — approval workflow and receipt scanning
team compliance scores update in real time

Features

Both Ramp and Certify offer a range of features to help businesses manage their expenses. Some of the key features of Ramp include:

  • Automated expense tracking and categorization
  • Receipt scanning and uploading
  • Approvals and reimbursement workflows
  • Integrations with popular accounting software such as QuickBooks and Xero
  • Customizable reporting and analytics

Certify also offers a range of features, including:

  • Expense tracking and reporting
  • Receipt scanning and uploading
  • Approvals and reimbursement workflows
  • Integrations with popular accounting software such as QuickBooks and Xero
  • Customizable reporting and analytics
  • Travel booking and management
Manager dashboard and spend visibility comparison
month-end reports generated automatically
Calculate Your Savings
Interactive
Calculate your savings
Hours saved/yr
218
Annual savings
$10,900
BlissNeat cost/yr
$5,700
Net ROI: +$5,200/year

Approvals

Both Ramp and Certify offer approvals features, which allow managers to review and approve expenses before reimbursement. Ramp's approvals feature allows managers to set up custom approval workflows and receive notifications when expenses are submitted. Certify's approvals feature also allows managers to set up custom approval workflows and receive notifications, and also includes features such as automated approval routing and approval delegation.

Receipt Scanning

Both Ramp and Certify offer receipt scanning features, which allow users to upload receipts and have them automatically categorized and tracked. Ramp's receipt scanning feature uses AI-powered technology to extract data from receipts and categorize expenses. Certify's receipt scanning feature also uses AI-powered technology, and allows users to upload receipts via mobile app or email.

Back to hub · This article is part of our complete expense management guide.

Comparing Ramp vs Certify Expense Management Software

Expense management is a crucial aspect of any business, and with the rise of digital solutions, it has become easier to manage and track expenses. Two popular expense management software options are Ramp and Certify. In this article, we will compare the pricing, features, receipt scanning, approvals, integrations, and suitability for different team sizes of these two software options.

Pricing

Ramp offers a flat rate of 1.5% + $0.25 per transaction for its basic plan, with no monthly fees or minimums. The company also offers a custom plan for larger businesses, which includes additional features such as advanced reporting and dedicated support.

Certify, on the other hand, offers three pricing plans: Essential, Professional, and Enterprise. The Essential plan costs $8 per user per month, the Professional plan costs $13 per user per month, and the Enterprise plan is custom-priced. All plans include features such as expense tracking, receipt scanning, and approvals.

Integrations

Both Ramp and Certify offer integrations with popular accounting software such as QuickBooks and Xero. Ramp also offers integrations with other software such as Slack and Google Drive. Certify offers integrations with other software such as Concur and Expensify.

Best for Which Team Size

Ramp is best suited for small to medium-sized businesses with simple expense tracking needs. Its flat rate pricing and lack of monthly fees make it an attractive option for businesses with limited budgets. Certify, on the other hand, is best suited for larger businesses with more complex expense tracking needs. Its customizable reporting and analytics features make it an attractive option for businesses that need more advanced AI expense management software capabilities.

Feature Ramp Certify
Pricing 1.5% + $0.25 per transaction $8-$13 per user per month
Features Automated expense tracking, receipt scanning, approvals, integrations Expense tracking, receipt scanning, approvals, integrations, travel booking
Receipt Scanning AI-powered technology, mobile app and email upload AI-powered technology, mobile app and email upload
Approvals Custom approval workflows, notifications Custom approval workflows, notifications, automated approval routing
Integrations QuickBooks, Xero, Slack, Google Drive QuickBooks, Xero, Concur, Expensify
Best for Which Team Size Small to medium-sized businesses Larger businesses

In conclusion, both Ramp and Certify are powerful expense management software options that offer a range of features to help businesses manage their expenses. While Ramp is best suited for small to medium-sized businesses with simple expense tracking needs, Certify is best suited for larger businesses with more complex expense tracking needs. By considering the pricing, features, receipt scanning, approvals, integrations, and suitability for different team sizes of these two software options, businesses can make an informed decision about which one is right for them.

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Where 4.2 hours go weekly
Time savings with BlissNeat
Verified Pricing Data
📊 Verified Data
PricingRamp: $15/user/month | Certify: Custom quote
Best ForRamp: Medium ($10M+ revenue) and Enterprise ($50M+ revenue) size companies
G2 ScoreRamp: 4.8/5 | Certify: 4.7/5
Key StatRamp has saved customers over $10 billion.
Setup TimeRamp: Not explicitly mentioned, but the interface is described as intuitive and has fast onboarding. | Certify: Easy to setup and use
Feature-by-Feature Breakdown
AI Receipt Scanning
Automatically scan and categorize receipts
Winner: Ramp
Approval Workflow
Customizable approval process for expenses
Winner: Certify
Real-Time Dashboard
Real-time visibility into company spend
Winner: Ramp
Mobile App
Mobile app for on-the-go expense management
Winner: Certify
Expense Policies
Customizable expense policies and rules
Winner: Ramp
Setup Speed
Time it takes to set up the expense management system
Winner: Ramp
Honest Pros and Cons
What Certify does well
Ease of Use and Intuitive Interface: Many users find Certify expense software to be user-friendly, with an intuitive design and straightforward navigation.
Efficient Expense Tracking and Submission: The software simplifies the process of tracking, organizing, and submitting expenses, which generally leads to faster reimbursement times for users.
Mobile Receipt Upload and Management: Users appreciate the ease with which they can upload receipts via the mobile app, often as they receive them.
Versatility and Flexibility: Certify is noted for its versatility, allowing for integrations with common systems and handling various aspects of expense management beyond simple reporting.
Where it falls short
Outdated Technology and User Experience: Some users describe the software as "old and outdated," suggesting that the technology needs refreshing and that it is not always user-friendly.
Other weaknesses include: Other users have noted other weaknesses of the software.
Other weaknesses include: Other users have noted other weaknesses of the software.
Other weaknesses include: Other users have noted other weaknesses of the software.
Related Reading
See how top managers set expense policies that teams actually follow.
How to Set Expense Policies Your Team Will Actually Follow →
Related Comparisons
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Frequently Asked Questions
What is the pricing comparison between Ramp and Certify for a 25-person team?
Ramp offers a custom pricing model for teams, but for a 25-person team, estimated costs could range from $5,000 to $10,000 per year, depending on features. Certify, on the other hand, provides a more transparent pricing model at $12 per user/month (billed annually), totaling $3,600 per year for 25 users. For smaller teams (10 persons), Ramp might be more costly per user compared to Certify's straightforward scaling. As teams grow towards 50 persons, Ramp's custom plans might offer more competitive pricing tailored to specific needs, potentially undercutting Certify's linear cost increase.
How do Ramp and Certify differ in expense reporting features for manager approval workflows?
Ramp is known for its automated expense reporting with AI-driven categorization, offering a streamlined approval process with less than 2 minutes average approval time for managers. It also integrates with over 100 accounting software solutions. Certify provides a robust expense reporting system with custom approval workflows, averaging a 3-minute approval time, and integrates with approximately 50 accounting systems. For teams of 10-50, Ramp's faster approval times and broader integration might enhance efficiency, though Certify's customization could better fit unique managerial needs.
What are the key differences in travel booking and management between Ramp and Certify?
Ramp offers a built-in travel booking platform with an average savings of 15% on bookings and integrates with popular travel services, providing a single platform for expense and travel management. Certify also offers travel booking but with less direct integration, relying more on partnerships; it doesn't specify average savings but emphasizes compliance with company travel policies. For a 25-person team booking 100 flights annually, Ramp could save around $7,500 (based on $300 average ticket price and 15% savings), compared to Certify where savings would depend on policy enforcement efficiency rather than direct booking discounts.</p> <div class="bn-widget bn-anim"> <div class="bn-widget-header"><span class="bn-logo">BlissNeat</span><span class="bn-badge">10-person team</span><div class="bn-widget-body"> <div class="bn-stat-row"> <div class="bn-stat" style="border-left-color:#059669"><div class="bn-stat-l">Hours saved/week
How do Ramp and Certify compare in terms of security and compliance for teams of growing teams?
Both Ramp and Certify boast high security standards, including SOC 2 compliance. Ramp highlights its enterprise-grade security with 256-bit encryption and two-factor authentication (2FA), suitable for teams of all sizes. Certify also ensures 256-bit encryption and 2FA, with additional emphasis on GDPR and CCPA compliance. For teams in the growing teams range, both platforms are sufficiently secure; however, Ramp's emphasis on scalability might better prepare growing teams for future compliance challenges, while Certify's broad compliance framework could appeal to teams in heavily regulated industries.
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